What information must I include on my company's paystubs?

Interestingly federal law does not require that employers provide paystubs to employees.  Instead, many states step into the space and regulate what information employers need to provide to employees accompanying their payment of wages.  Every state has potentially different requirements, so understanding each state’s rules governing this area is key to compliance.  In Minnesota, for example, employers are required to provide the following information accompanying payment of wages:

  • the name of the employee;
  • the hourly rate of pay (if applicable);
  • the total number of hours worked by the employee unless the employee is exempt under Minnesota law;
  • the total amount of gross pay earned by the employee during that period;
  • a list of deductions made from the employee's pay;
  • the net amount of pay after all deductions are made;
  • the date on which the pay period ends; and
  • the legal name of the employer and the operating name of the employer if different from the legal name.

Contrast Minnesota’s requirements with those in Illinois, which only require that employers provide the following information on a paystub:

  • hours worked;
  • rate of pay;
  • overtime pay and overtime hours;
  • gross wages;
  • an itemization of all deductions;
  • wages and deductions year to date.
 
 
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